Administrative Procedures & Forms

Horizon School Division's Administrative Procedures (APs) are in place to ensure consistent service and procedures across our system. Expand the groups below to review our APs for each area.

Group 100 - General Administration

Procedure		Forms (found on AP page)
AP 104	Learning Improvement Plan and Alignment with Horizon Strategic Plan
AP 106	Progress and Outcomes Reporting
AP 110	School Community Councils
AP 111	Operation of School Community Council
AP 112	School Community Council Accounts
AP 120	Review and Dissemination of Policy and Procedures
AP 129	Emergency School Closure
AP 130	School Year and School Day
AP 132	Help Desk Procedure
AP 133	Technology Inventory Procedure
AP 134	Division Assigned Technology Equipment
AP 135	Abuse and Vandalism of Technology Assets
AP 136	Disposal of Division Technology Assets
AP 137	Donation of Technology Hardware and Software
AP 138	Request for Main Lab Computers - Maximum Number of Lab Units
AP 139	Security of Computers, Memory Keys and Portable Storage Devices
AP 140	Acceptable Use of Technology
AP 141	Technology Hardware Purchases
AP 142	Technology Software Purchases
AP 143	Stolen or Missing Technology and Equipment
AP 144	Microsoft Office Home Use
AP 145	CFS (Computers For Schools) Technology Equipment
AP 146	Social Media and Posting
AP 147	Social Media and Web-Based Services	AF 147 - Social Media Permission Form
AP 148	Automated Communications
AP 150	Media Relations
AP 152	Concerns and Issues
AP 153	Visitors to Schools
AP 154	Flag Protocol
AP 155	Event Protocol
AP 156	Shelter in Place
AP 159	Tobacco and the use of Electronic Smoking Products
AP 160	Occupational Health and Safety Committee	AF 160 - Occupational Health and Safety Form
AP 161	Automated External Defibrillator	Using an AED on an Adult Using an AED on a Child
AP 162	Fire Drills
AP 163	Lock Downs
AP 164	Handling Body Fluids
AP 165	Anaphylaxis and Food/Substance Sensitivities	AF 312 - Anaphylaxis Emergency Plan
AP 166	Control of Communicable and Contagious Diseases
AP 166.1	Illness in Care - COVID-19
AP 167	Nutritious and Healthy Foods
AP 168	Hold and Secure
AP 169	Smudging
AP 180	Local Authority Freedom of Information and Protection of Privacy	Privacy and Access in Saskatchewan Schools
AP 180.1	Breaches of Privacy
AP 181	Parent/Guardian Permission for use of Student Work and Personal Information
AP 182	Video Surveillance
AP 183	Live-Streaming and Recording of Classes
AP 185	Records Retention and Disposal
AP 190	Copyright
AP 191	Wall of Fame	AF 191 - Wall of Fame Nomination Form

Group 200 - Instructional Programs & Materials

Procedure		Forms (found on AP page)
AP 201	Curriculum
AP 202	Student Subject Loads
AP 204	Controversial Issues
AP 210	Development and Renewal of Locally Developed and Modified Courses	AF 210 - Intent to Proceed Form D
AP 211	Disputes Relative to Identifying, Designating or Programming of a Student with Intensive Needs
AP 212	Access to Professional Support Services
AP 214	Assistive Technology for Students
AP 215	Moving Assistive Technology with Students with Intensive Needs	AF 215 - Assistive Technology Transfer Form
AP 216	Volunteerism 30 Credit	AF 216 - Multiple Forms
AP 217	Special Project Credits	AF 217 - Special Project Credit
AP 218	Apprenticeship Credit	AF 218 - Apprenticeship Credit Application Form
AP 219	Career and Work Exploration Credit	AF 219 - Multiple Forms
AP 220	Summer School
AP 221	Private Music Lessons in School
AP 222	Band Operation
AP 223	Dual Credit
AP 224	Credit Recovery	AF 224 - Request for Credit Recovery
AP 230	Saskatchewan Distance Learning Centre (SDLC)
AP 235	Driver Education
AP 240	Student Counselling
AP 241	Career Couseling
AP 251	Resource Selection, Adoption and Challenge
AP 252	Resource Centre Weeding
AP 260	Educational Trips	AF 260 - Multiple Forms
AP 261	High Risk Activities	AF 261 - Multiple Forms
AP 262	Extracurricular Activities	AF 262 - Multiple Forms
AP 263	Funding Extracurricular Activities and Special Events
AP 264	Coaching Guidelines in Extracurricular Activities
AP 265	Selection of Learning (Instructional) Models
AP 270	Home-Based Education	AF 270 - Home-Based Education Plan
AP 281	Standardized Assessment
AP 290	Participation in Education Research	AF 290 - Participation in Educational Research Form

Group 300 - Students

Procedure		Forms (found on AP page)
AP 300	Student Registration	AF 300 - Student Registration Form & PreK Application
AP 301	Foreign Students	AF 301.1 - Foreign Student Exchange Application Form AF 301.2 - Foreign Student Access Report Form
AP 302	Opening Day Enrolment
AP 303	Out-of-Division Releases	AF 303 - Out of Division Releases
AP 304	PreKindergarten (PreK)
AP 305	School Attendance Areas
AP 306	Tuition Fees
AP 307	Student Dismissal for Transportation Purposes
AP 308	Early Entrance Admission
AP 309	Admission of Students Who Are Not Born in Canada
AP 310	Faith-Based Education at Englefeld School	AF 310 - Non-Christian Student Declaration of Intent
AP 311	Accommodation of Students During Cold or Inclement Weather
AP 312	Administering Prescribed Medications	AF 312 - Prescribed Medication Form
AP 313	Service Dogs in Schools	AF 313 - Service Dogs in Schools
AP 314	Transferring, Lifting, and Repositioning
AP 315	Seclusion and Restraint
AP 319	Notice of Exclusion
AP 320	Tracking Student Demographic Information
AP 321	Cumulative Records	AF 321 - Cumulative Record Transfer Form
AP 322	Custody and Access Issues
AP 323	Young Offender Information Sharing
AP 325	Reporting Child Abuse and Neglect
AP 340	Attendance of Students
AP 341	Altered Instructional Day
AP 345	Use of Personal Electronic Devices in Schools	AF 345.1 - Use of Personal Electonic Devices in Schools AP 345 - Appendix A - Sample Code of Conduct
AP 348	Use of Preferred First Name and Pronouns by Students	AF 348 - Use of Preferred First Name and Pronouns by Students
AP 349	Gay-Straight Alliance
AP 350	Student Discipline	AF 350 - Student Discipline template and examples (multiple)
AP 351	Operation of Student Vehicles
AP 352	Student Questioning and Search
AP 353	Student at Risk	AF 353 - Student at Risk Form (Laggard)
AP 354	Violence Threat Risk Assessment	AF 354.1 - Violence Threat Risk Assessment Protocol AF 354.2 - VTRA Response Flowchart
AP 355	Gang Related Activities
AP 356	Drug Incident
AP 357	Acts of Vandalism
AP 358	Harassment, Bullying, and Cyberbullying
AP 359	Locker Use Agreement
AP 360	Student Evaluation
AP 361	Grade Placement	AF361 Grade Placement forms (multiple) See AP 361
AP 363	Parent, Teacher and Student Conference
AP 365	Course Challenge
AP 375	Graduation
AP 395	Student Recognition Award	AF 395 Student Recognition Award Application Form
AP 397	RCMP in Schools

Group 400 - Personnel & Employees

Procedure		Forms (found on AP page)
AP 400	Staff Recruitment and Selection	Vacancies & Applications
AP 401	School Staffing
AP 402	Applications for Employment	Vacancies and Applications
AP 403	Substitute & Casual Employment	Vacancies and Applications
AP 404	Criminal Record Checks for Employees	AF 404 - Affidavit Respecting Criminal Record
AP 405	Employee Code of Conduct
AP 406	Maternity, Paternity and Adoption Leaves
AP 407	Employee Records
AP 408	Lone Worker
AP 409	Workplace Harassment	Workplace Harassment Complaint Form
AP 410	Workplace Violence	Workplace Violent Incident Report Form
AP 411	Confidentiality
AP 412	Drugs and Alcohol - Employees
AP 413	Medical Documentation
AP 414	Online Learning / Learning from Home
AP 415	Years of Service
AP 416	Retirement Gift
AP 417	Teachers' Professional Development
AP 420	Teacher Accreditation and Renewal
AP 422	Teacher Retirement Notification Incentives
AP 423	Position Redundancy
AP 424	Transfer of Professional Staff	Vacancies & Applications
AP 425	Tutor for Pay
AP 426	Release Time for Horizon Teachers' Association President
AP 430	Teacher Growth, Supervision and Evaluation	AF 430 - Professional Growth Forms (multiple)
AP 432	Acting Principal
AP 434	In-School Leader Growth Supervision and Evaluation	AF 434 (Multiple)
AP 440	Inclement Weather Travel
AP 441	Personal Professional Days
AP 442	Noon Period Supervision	AF 442 - Noon Period Supervision Form
AP 443	Additional Days or Hours Worked
AP 444	Time Cards - Support Staff
AP 446	Time Cards - Bus Drivers
AP 447	Time Cards - Caretakers
AP 450	Organizational Structure	Organizational Chart (click here)
AP 451	Role Descriptions
AP 455	Early Service Excellence in Teaching Award	AF 455 - Nomination Form
AP 456	Excellence in Teaching Award Criteria	AF 456 - Nomination Form
AP 461	Internships and Other Practicums
AP 468	Leave for National and International Competition
AP 470	SLT Role Expectations and Appraisal Process
AP 471	Role of the Superintendent of Human Resources
AP 472	Role of the Superintendent of Learning
AP 473	Role of the Superintendent of Indigenous Education
AP 474	Role of the Superintendent of Inclusive Education
AP 475	Role of the Superintendent of Student Wellness
AP 476	Role of the Superintendent of Finance Services/CFO
AP 476.1	Role of the Manager of Payroll Services
AP 476.2	Role of the Manager of Accounting Services
AP 477	Role of the Superintendent of Operational Services/COO
AP 477.1	Role of the Manager of Facility Services
AP 477.2	Role of the Manager of Transportation Services
AP 477.3	Role of the Coordinator of Information Services
AP 478	Role of the Communications Officer
AP 479	Role of the Executive Assistant
AP 480	Role of the Principal
AP 481	Role of the Vice Principal
AP 482	Role of the Teacher (Certificated Staff)
AP 494	Leave for Volunteer First Responder
AP 495	Criminal Record Checks for Volunteers	AF 495 - Criminal Record & Vulnerable Sector Check Letter
AP 496	Non-Faculty Coach Applications	AF 496 (multiple)
AP 497	Concussion Procedure - Interschool Athletics

Group 500 - Business Administration

Procedure		Forms (found on AP page)
AP 500	Budget
AP 501	School Based Budgets and School Generated Funds
AP 502	Accumulated Surplus from Operations
AP 505	School Fees
AP 510	Accounts Management
AP 511	Administration of School Generated Funds	AF 511 (multiple)
AP 512	Petty Cash Account
AP 513	Theft - School-Generated Funds
AP 514	Out-of-Pocket Expenses for Extracurricular Activities	Forms found on HCAA pages
AP 515	Decentralized Purchasing	AF 515 - Purchase Order Form
AP 516	Rycor Online Payments
AP 517	Disposal of Non-Required Materials and Equipment
AP 518	Tangible Capital Assets
AP 519	Employee Expense Claims	AF 519 (Multiple)
AP 520	Fundraising
AP 521	Teacher and Early Childhood Educator School Supply Tax Credit
AP 525	Charitable Donations
AP 526	Scholarships
AP 527	Requests for Financial Sponsorship
AP 530	Insurance and Liability	AF 530 Parental Consent for Student Transportation Form
AP 531	Accident Insurance	Accident Intake Form
AP 540	Facilities Planning	FAME Asset Planner
AP 541	Facilities Work Request	FAME Asset Planner
AP 542	Facilities Department Purchase Order Procedure	AF 542 Facilities Purchase Order Form
AP 544	Upright Lift Usage and Rental
AP 550	School Bus Scheduling and Safety
AP 551	Operation of School Buses Under Adverse Weather	AF 551 Principal's Bus Report Form
AP 552	Bus Driver Responsibilities
AP 553	Bus Route Concerns
AP 554	Parent and Student Responsibilities Regarding Busing
AP 555	School Trips Requiring Transportation Services
AP 556	Bus Monitoring
AP 557	Bus Evacuations (Drill)
AP 558	Bus Registration
AP 559	Bus Roster	AF 559 Bus Roster Form
AP 560	Student Services Transportation Requests
AP 561	Driver Authorization for Transportation	AF 561 Driver Authorization for Transportation Form
AP 562	Purchase and Use of Vans for Transportation of Students
AP 563	Non-School Age Passengers	AF 563 Non-School Age Passengers Consent Form for Bus Drivers
AP 564	Bus Behaviour
AP 565	Travel in Personal Vehicles
AP 566	Reimbursement for Transportation	AF 566 Reimbursement for Transportation
AP 567	Alternate, Consenting, or Temporary Alternate Stops
AP 568	Out-Of-Attendance Area Transportation	AF 568 - Out-Of-Attendance Area Transportation
AP 570	Division-Owned Vehicles	AF 570 (Multiple)
AP 571	Carpooling
AP 572	Support Staff In-Town Travel Allowance	AF 572 - Expense Claim In-Town Travel Allowance